Finance Summer Training - Duplin County Schools

Finance Summer Training - Duplin County Schools

Welcome! Finance Summer Training July 2016 Agenda/Topics to Be Covered Goals of todays class

Whos Who Success Upcoming Changes Game Earn Candy! Tips and tricks Aesop

Summary Whos Who - Finance Ashley Sutton Chief Officer for School Finance Stephen Britt Assistant Finance Officer Nona Whitman Office Manager

Gloria Ezzell Payroll Specialist Lisa Williams Payroll Specialist Jacquetta Smith A/P & Purchasing Jackie Hanchey A/P & Purchasing Anita Cavenaugh Internal Auditor

Whos Who - Schools Name, how long you have been with DCS, and something about you (hobbies, children, etc.) Success! It was a great year!

New software (Linq, My Learning Plan, etc.) The audit went very well Improvements across the board (mileage example) Welcome new treasurers Overview of Upcoming Changes

Slight shifting of roles in the finance department More strict with deadlines and policies Fixed asset dollar threshold change Site for Title 1 requisitions Invoices from DCS Direct deposit employee reimbursements and vendor payments

E-verify and Iran Divestment Process Aesop Finance Department Jackie and Jacquetta will support each other Stephen will be less involved in A/P

Deadlines and Policies Last minute expenditures were a problem this year. Some programs were overspent in total. Will manage more closely in FY 2017. Requisitions for 061 & 805 will not be approved if GL code in

red Fixed Asset - Not capitalized Object codes 461 & 462 Board policy now puts the required inventory range as purchases of items costing $500 or more.

Exception (finance) computer and other IT products are still inventoried if $100 or more. Can still inventory items as low as $100 if you prefer. Requisition & Invoice Description For fixed asset codes 461, 462, 541, 542, etc., the first word

on the invoice description should be the item being purchased. Title 1 (PRC 050) The site number for PRC 050 requisitions - Use 101

Invoices from DCS to DCS We want to minimize the checks that we write to ourselves. Writing checks is a time consuming and expensive process. Replace checks with journal entries, Buds, and bank drafts. Examples: print shop invoices, bus garage invoices, local salaries, and mailing.

Will draft approx 1 week after invoice, will send you an e-mail E-Verify Form Why? Here is form Not required for employees, game officials,

Iran Divestment Act Why? Here is the form Travel and Workshop Procedures

Lodging Sharing rooms Meals Budget & Purchasing Manuals Manuals with highlighted changes to be e-mailed

SFO Questions, comments, suggestions about SFO? Send Anita a list of accounts you no longer use to make inactive One Treasurer has started contacting employees and vendors who have Outstanding Checks after 60 days old. This is

working well. GAME TIME! Go to https://kahoot.it/ Tips and Tricks

Want to open up more than 1 fund management session? Simply double click on the Linq icon again! Tips and Tricks Set up Budget Analysis and Report Builder reports:

Tips and Tricks DCS Time & Timekeeper Tips and Tricks Soon to come: direct deposit employee reimbursements

Aesop http://www.aesoponline.com Log in is your e-mail Pin is 1010 please change it Summary

Slight shifting of roles in the finance department More strict with deadlines and policies Fixed asset dollar threshold change - $500, with exceptions Use site 101 for Title 1 Will draft account for bus and local salary DCS invoices Direct deposit employee reimbursements and vendor payments

E-verify and Iran Divestment Process Policy manual changes Aesop! Q&A Questions?

Thank you!

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